Hr Job Analysis

In: Business and Management

Submitted By Rashid2022
Words 822
Pages 4
Notes for using the Job Analysis template

Job analysis is an in-depth study of a job (not the person in the job). It provides information for job descriptions. In doing the analysis, you will need to gather information about the job, eg by interviewing employees, observing performance of certain tasks, asking employees to fill out questionnaires and worksheets, and collecting information about a job from other sources such as related units of competency.

Whatever sources you use to get basic information on what the job entails, the analysis should end up with written results that can be reviewed by the incumbent, or other employees who know the job. During the review, duties, competencies, knowledge, skills, abilities, and other characteristics of the job can be added, deleted or modified.

Job analysis is designed to provide a reliable method of quickly and effectively identifying critical competencies (ie knowledge, skills and abilities) and establishing the qualifications for a job or role. The step-by-step process below will assist you to complete a job analysis using the template provided.

|Process |Explanation |
|Step 1. Understand the job |Start by developing a complete understanding of the position. This is the foundation on which training (and |
|including duties and tasks |other human resources processes) is based. The basis of a job is the performance of specific duties and tasks. |
| | |
| |Consider all of the major duties or responsibilities of the position, and the specific tasks which need to be |
| |done to achieve…...

Similar Documents

Job Analysis

... JOB ANALYSIS Concept of Job Analysis : To understand Job Analysis , first we have to understand the meaning of job.Job is a discrete unit of activity and represents a composite mixture of methods , procedures and techniques.Job Analysis is the process of identification and determination of particular job duties , requirements and responsibilities.In other words , Job analysis is the formal process of identifying the content of a job in terms activities involved and attributes needed to perform the work and identifies major job requirements.ob analyses provide information to organizations which helps to determine which employees are best fit for specific jobs. One of the main purposes of conducting job analysis is to prepare job descriptions and job specifications which in turn helps hire the right quality of workforce into an organization. The general purpose of job analysis is to document the requirements of a job and the work performed. Job and task analysis is performed as a basis for later improvements, including: definition of a job domain; description of a job; development of performance appraisals, personnel selection, selection systems, promotion criteria, training needs assessment, legal defense of selection processes, and compensation plans. In the fields of human resources (HR) and industrial psychology, job analysis is often used to gather information for use in personnel selection, training, classification, and/or compensation.[3] The field of vocational......

Words: 941 - Pages: 4

Job Analysis

...Table of Content Page No.  Introduction 2  Job Analysis 2  Nature of Job Analysis 2  Components of Job Analysis 4  Uses of Job Analysis 4-5  Steps in Job Analysis 6-7  Methods of collecting information 7-11 o Interview o Questionnaire o Observation o Participant diary/logs o Quantitative Job Analysis Technique  Conclusion 11 Introduction A method of performing job analyses and delivering or providing access to the results of the job analyses by creating a list of job requirements and working conditions for each discrete task of a job, creating a physical demands analysis comprising a list of physical requirements of each discrete task of a job, and combining the lists into a job analysis database for determining whether a worker can perform a job. Job Analysis Job analysis is a systematic approach to defining the job role, description, requirements, responsibilities, evaluation, etc. It helps in finding out required level of education, skills, knowledge, training, etc for the job position. It also depicts the job worth i.e. measurable effectiveness of the job and contribution of job to the organization. Thus, it effectively contributes to setting up the compensation package for the job position. Nature of Job Analysis: Organisations consist of positions that have to be staffed. Job Analysis is the procedure through which we determine the task, duties and......

Words: 2685 - Pages: 11

Job Analysis

...resources, job analysis plays an important role of it. It provides information regarding positions in the organisation. It is an important topic as well as a vital employment tool which can assist with   HR activities and potential and current employees, ‘Job analysis is the systematic study of positions to identify their observable duties and responsibilities, as well as the knowledge, skills and abilities required to perform a particular task or group of tasks’ ( Kovac,2006, p.1). Methods of conducting job analysis There are many different methods/ways to conduct a job analysis. It is dependent on organizational needs and what resources are available.   Questionnaires, observations and interviews are very common methods.   Although individual methods are used exclusively, several can be used in combination.   In fact, it is recommended that utilizing more than one method is more sensible (How, 1998), (Dessler, 2005).   Reasons for job analysis Job analysis can be used in determining training needs by identifying training content, the assessment tests which need to be used to measure the effectiveness of training, the equipment to be used in the training process, and the methods of training. Job Analysis can also be used in compensation to identify the skill levels, the compensable job factors, the work environment, the responsibilities, and the required level of education and salary level. In selection procedures, job analysis can be used to identify job duties......

Words: 14761 - Pages: 60

Job Analysis

...Job Analysis Job Analysis Performing a job analysis is a crucial component of Human Resource Management. This undertaking has a significant impact on the company and employee. According to Dr. Tara Carprenter and Tim Barnhart (2007 para. 1); “job analysis consists of identifying a job’s component parts and then discovering what employee behaviors are required for successful performance (Carpenter, Tara Dr. & Barnhart, Tim).” This analysis will then transition and lead to additional HR functions such as recruiting, compensation determination, hiring selection, training needs and performance appraisals. The ultimate goal of job analysis should be to improve performance and productivity. When beginning the process of job analysis, one needs to collect data to understand the position and the departmental requirements. Managers can collect the data using a variety of methods including; interviews, questionnaires, historical data analysis, reports and records. Managers need to outline tasks, responsibilities, knowledge required, skills, experience and performance standards. Developing an outline will considerably assist the HR team in determining its recruitment strategy and compensation package. In the attached job analysis chart, the Essential Function Importance Level (EFIL) methodology was utilized to assist in the creation of a job analysis for a Fraud management position. The EFIL model provides a formula to determine level of......

Words: 725 - Pages: 3

Job Analysis

...Job Analysis Amanda Anderson PSY/435 June 23, 2014 Stephanie Johnson Job Analysis There are many jobs that an individual may pursue when they obtain a degree in psychology. One such job is parole officer. This paper will provide insight on the functional job analysis of a parole officer, discuss how a functional job analysis can be used within the organization, evaluate the reliability and validity of a functional job analysis, evaluate different performance appraisal methods and how they may be applied to a parole officer, and will conclude by explaining the various benefits and vulnerabilities of each performance appraisal method concerning the job of a parole officer. Functional Job Analysis The functional job analysis uses both observation and interviews to provide a description of a job and scores on several dimensions concerning both the job and potential workers. These dimensions apply to all jobs so that the procedure can compare them. This process helps to set the recommendations for the job outline. Candidates for the parole officer position should meet the job requirements. The job analysis identifies all of the specific tasks required to perform the job, and then all of the specific knowledge skills and abilities required to perform each task are identified (Spector, 2012). The minimum requirements for a parole officer position in most counties and states include a bachelor’s degree, and that the candidate is at least 20 years old. Federal......

Words: 1062 - Pages: 5

Job Analysis and Job Design

...San Beda College GRADUATE SCHOOL OF BUSINESS 1 BUS 117-C1 HUMAN RESOURCE MANAGEMENT Job Analysis and Job Design Reported by: Josephine dela Cruz Garces Job Analysis and Job Design Clearly, the case above is a manifestation of poor human resource practice. There is an apparent lack of job analysis and job design that could have produced the document and the system that would minimize, if not totally eradicate, cases similar to that mentioned from occurring. Meaning and Nature of Job Analysis Job analysis, as a human resource practice, pertains to “the systematic process of determining the skills, duties, and knowledge required for performing jobs in an organization.” (Mondy, 2012). In similar manner, Dr. Roque (2005) defined job analysis as “the process of determining and reporting pertinent information relating to the nature of a specific job” (Roque and Edralin, 2005). As such, job analysis is an activity that sets in detail the tasks necessary in performing one‟s duties in an organization. It so to speak acts as the employees‟ „bible‟ that would set the standards and needed qualifications in successfully performing one‟s functions in the organization. In any organization, this function is the starting point of human resources management. Clearly, other HR functions such as, but not limited to, hiring, performance appraisal, training needs analysis, compensation management, cast dependence on it. This can be manifested in the following paradigm: “That In All......

Words: 2529 - Pages: 11

Hr Contribution to Job Analysis

...Bury College CIPD CERTIFICATE IN HR PRACTICE Tutor: Bev Sutherst 3CJA ASSIGNMENT Contributing to the process of job analysis 1- Introduction This report aims to explain the purpose and principles of job analysis and the reasoning behind it. The report will describe the methods used and explore the advantages and disadvantages of these methods. It will give details of a job analysis plan and how it was carried out. It is good practice to carry out a job analysis to contribute to the recruitment for the right candidate for the role also for evaluating and determining the value of the job to the company. The company this report is based on is Alan Howards a Hair and Beauty Wholesalers in Oldham. The company has been established for over 25 years with 22 branches in the North West and supplies Professional Hairdressers and Beautician with products and materials at trade prices, the company also offers a delivery service to salons twice a week. The company currently employs 3 full time staff members and 1 part time staff member. This report aims to help with the recruitment for a full time senior sales assistant to temporarily cover a current colleague as she prepares to go on maternity leave, the employee has been with the company for 3 years and this report will show how the job role has changed helping to develop an accurate job description for the job advertisement. The role of a senior sales assistant within the company is to serve......

Words: 1598 - Pages: 7

1. Explain Job Analysis and It’s Importance to Hr in an Organization

...1. Explain job analysis and it’s importance to HR in an organization. * systematic process of determining the skills, duties, and knowledge required for performing jobs in an organization, Staffing ,Training and Development, Compensation and Benefits, Safety and Health – helps identify safety and health considerations 2. Differentiate Job enlargement and job enrichment with an example. Job Enlargement is a job design method that adds more responsibilities, duties and workload so that the employee doesn’t feel bored or uncoordinated at the workplace. Job Enrichment is a job design method that incorporates motivational factors into it so that the job satisfaction increases for the employee.Example: Giving the employee different challenging job, upgrading. 3. What is Job rotation and is it advantage or disadvantage for workforce in an organization ? 4. What is the role of job analysis in choosing a good human resource in an organization ? 5. Define Job evaluation, job design, job description with an example. Job evaluation is a systematic way of determining the value/worth of a job in relation to other jobs in an organization Job design: is the specification of contents, methods and relationship of jobs in order to satisfy technological and organizational requirements as well as the social and personal requirements of the job holder job description is a list that a person might use for general tasks, or functions, and responsibilities of a position 6...

Words: 1054 - Pages: 5

Job Analysis

...Job Analysis There are many responsibilities of HR Professionals and conducting a job analysis is one of those responsibilities. Since a job analysis is not typically performed on a daily basis, it is key for HR Professionals to take their time with the process. From reading articles and personally going through the job analysis process, it is a very critical and important procedure that if not taken seriously can affect the business. For example, not knowing what credentials are needed to perform certain tasks could lead to a negative outcome like negligence depending upon the actual position. One of the main reasons for conducting a job analysis is to be able to defend and validate the selection process in a court of law. No organization wants to be sued and performing a job analysis properly can assist in minimizing legal obstacles. Tasks, knowledge, skills, and abilities should be fully explored when conducting a job analysis. Conducting a job analysis at first glance seems to be an easy process; however HR Professionals have to be careful not to rush through the process. Taking time to go through the job analysis process is vital because in identifying the responsibilities for the job it is also the framework for the selection of the right talent for the organization. Each of the articles discusses how important conducting a job analysis is and the importance of truly defining the skills required to do the job. In considering the skills, the articles also points out...

Words: 726 - Pages: 3

Job Analysis

... | | | | | | | |Job |4 | | |Analysis | | | |Lecture Outline | | | |Strategic Overview |In Brief: In this chapter, Dessler explains the uses of | | |The Nature of Job Analysis |job analysis information and carefully describes the | | |Uses of Job Analysis Information |methods of conducting a job analysis. The tasks of | | |Steps in Job Analysis |writing job descriptions and job specifications are also | | |Methods of Collecting Job Analysis Information |outlined. Finally, he discusses the trends of enlarging | | |The Interview |and de-jobbing positions. ...

Words: 4966 - Pages: 20

Job Specification - Hr Advisor

...Job Description | School/Department: | Human Resources | Post Title: | Human Resources Advisor | Posts Responsible to (and Level): | HR Manager | Posts Responsible for (and Level): | HR Assistant | Job Purpose: Working within the HR team providing professional and qualified advice to all stakeholders of the business on all Human Resources matters, including but not limited to recruitment, retention, and employee engagement and employee performance. As well as responsibility for contractual and recruitment administration and management of HR Assistants contributions to the team. | Responsibilities of the role: To provide high quality HR Advice including: * Recruitment Administration * Asylum & Immigration Documentation checks for New Starters/Re-Joiners/Lifecycle of Employee/ Extensions/Annual Right to Work checks * General HR Administration * Absence management * Preparation and issue of contractual documentation * Administration support providing letters for grading of posts * Probation administration * Maternity/Paternity administration * Recruitment and selection * Equality and Diversity * Staff achievement payments * Administration of performance management and improvement systems * Termination of employment (all categories) * User acceptance testing * Upkeep of electronically stored personal records * Carry out regular HR Audit checks to ensure integrity of data is maintained *......

Words: 1042 - Pages: 5

Job Analysis and Job Design

...Assignment 1 1 Job Analysis and Job Design Introduction Human Resource Management (HRM) systems consist of two major components: job analysis and job design. They have widely-differing contributions on building HRM systems attributed to the change of organizational strategy. This regards to job descriptions, specifications, and different approaches to redesigning the organizational HR systems. The implications of a boundary-less organization are examined that all context of the boundary organization is interdependent in communications, recruitment, selection, compensation and training (Fombrun et al. 1984). It also examines how environment, strategy, and organization are correlated to each other regarding to the conceptual framework for both job analysis and design of work. It initially becomes the most significant element to organizational strategy as to maximize organizational performance. This essay discuss how job analysis and design of work contribute in terms of building a more sophisticated human resource management (HRM) systems, regarding to both positive and negative outcomes from different approaches. It also illustrates the contributions of changeable job analysis in a regular basis as to fulfill the rapid-changing demand of working environment, in addition to a well-developed job redesign approach to support organizational strategy. Job Analysis and Competencies Job analysis could be categorized into job descriptions and job specifications,......

Words: 1537 - Pages: 7

Job Analysis

...To begin my analysis, I would spend some time determining what jobs I will be analyzing and for what purpose I would use what I learn. Part of this research would be to look up current job descriptions, any other references to the job in current corporate documents, and the job’s place in the organizational chart. After determining exactly which titles I would be looking at, I would then conduct a survey of a random sample of all employees in the job title or representative job titles. Preferably, this would be an online survey due to the ease of distribution to employees whether they are located in different areas or in some cases in different countries (Rama Rao, 2009). If it is possible, I would prefer to distribute this survey over the company’s intranet for the ease of use and ability to accomplish many related tasks (Kuzmits & Dos Santos, 2000). If the corporation lacked the ability to conduct such a survey by intranet, I would have the surveys distributed in the employee’s mail box, folder, or other communication area. In composing the survey, I would speak with immediate supervisors of the group to identify the major duties of each job (HR-Guide). Using this information, I would compose a questionnaire that asks employees about their jobs based on the duties identified by the supervisors and those identified by the O*NET system as standard to certain jobs (US Department of Labor). To try to get the broadest reach and the most number of responses, I would allow......

Words: 563 - Pages: 3

Hr Job Safety Analysis

...Location of Job : Gulfport NCBC Bldg 319 (Unit/Location on Project) Required PPE: LEVEL D Safety Access/Location Supervisor or Work: Safe Haven: TRAILER Wind Direction: Evacuation Route: AS POSTED Assembly Point: AS POSTED JSA Prepared By: Are other crews in area? YES (military) Pre-Job Preparation: 1. Fill Out JSA 2. Review JSA (crew) 3. Sign JSA (crew) New X Revised Job Task (What are you doing?) Audit the Job: Task # 1: Concrete Reinforcement PPE Level C Audit Time: Task # 2 Staging PV Modules on Roof PPE Level D Task # 3 Install PV Modules Potential Hazards Task # 1: Slips, Trips, Falls, Back Injury, Heat Stress, Epoxy Exposure, Splashing, Inhalation, Skin Irritation, Electrical Shock, Repetitive motion fire, EquipHeat Stress, Equipment Accidents Task# 2: Falls, Trips, Back Injury, Heat Stress, Equipment injury Supervisor’s Comments Task # 3: Trips, Falls, Electrical Shock, Equipment Injury, Pinches, Crushes, Lacerations, Back Strain. Heat Stress Task #4: Recommended Corrective Action or Procedure Task #1: -Proper Level C PPE shall be worn at all times. -Tyvek suits , eye protection, latex gloves and respirators shall be worn when working with epoxy. - Review Epoxy MSDS and store material at proper temperatures. -Conduct Heat Stress Monitoring -Review Emergency Evacuation Plan -Conduct pre-use inspections to include checks of full face respirators prior to daily use as well...

Words: 327 - Pages: 2

Job Analysis

...Job Analysis MGMT335 Unit 2 Assignment Abstract This paper will provide employees a proper understanding of what their job tasks and requirements are the manager and company as a whole needs to fully understand the specifics of what is required of the position. This leads to a better job description. It will research a company's job or position wanted posting and provide the following: list at least 3 elements of the job which would provide areas within the job description. Define at least 1 of the job specifications or qualifications required to apply and fill the position. Based on your identification of the elements and qualifications provide an opinion as to whether the company has conducted a proper analysis of the particular job they are seeking to fill and whether they would be able to gather a pool of qualified applicants. Job Analysis A company has an open position; the Human Resource (HR) personnel must draft an appropriate and qualified job description which starts with a job analysis. This type of work helps the HR personnel to hire the right candidate for the job. A job analysis begins with several steps. Step one covers job analysis which begins with questions like what will the employee produce, who will receive the product or service, and what is the outcome of the day. It requires a description of the product or service of the position. Step two covers function which is to make a serious list of specific task or functions depending on the......

Words: 984 - Pages: 4